Record the lease source, delivery condition, keys, insurance and accepted evidence.
DELIVERY · POSSESSION · OCCUPANCY · RENT START · OPENINGKeys do not
Keys do not
start the lease.
Control the evidence between an executed deal and an operating premises. Keep planned lease dates, actual project events, authority records, deficiencies, measurement and rent commencement separate—then reconcile every downstream lease record.
THE CONTROL PRINCIPLE
Five events. Five different questions.
Separate early access from possession, occupancy, opening and rent commencement.
Preserve the applicable authority, inspection and professional closeout record.
Use the executed wording and reviewed facts—not the software’s preferred date.
Connect premises readiness to licences, utilities, operations and unresolved defects.
DEVICE-LOCAL CONTROL FILE · NO DOCUMENT UPLOAD
Lease commencement and handover workbench
Replace the illustrative record with the complete executed source set, actual project evidence and accountable owners. Saving in this browser is automatic.
01 · FIVE CONTROL GATES
Do not collapse five different events into one “commencement” date
Each gate reads only the requirements and deficiencies explicitly connected to it.
Premises possession
- Target
- 2026-09-11
- Actual
- —
- Controls
- 0/4
- Deficiencies
- 0
Fixturing access
- Target
- 2026-09-12
- Actual
- —
- Controls
- 0/2
- Deficiencies
- 0
Occupancy readiness
- Target
- 2026-10-11
- Actual
- —
- Controls
- 0/3
- Deficiencies
- 0
Rent commencement
- Target
- 2026-10-16
- Actual
- —
- Controls
- 0/2
- Deficiencies
- 0
Business opening
- Target
- 2026-10-21
- Actual
- —
- Controls
- 0/2
- Deficiencies
- 0
Separate planned lease dates from actual project events
Project identity
Planned dates from the source
Actual events entered by the team
Entered lease economics and source
03 · AREA RECONCILIATION
A measurement can change rent without changing the building
04 · MILESTONE REGISTER
One requirement, one owner, one source, one completion record
Executed documents
Not startedComplete executed lease and schedules assembled
AFFECTED GATES
Landlord work
Not startedLandlord delivery condition inspected
AFFECTED GATES
Access / security
Not startedKeys, cards and access controls handed over
AFFECTED GATES
Insurance
Not startedInsurance evidence accepted by designated reviewer
AFFECTED GATES
Inspection
Not startedApplicable permit and inspection closeout recorded
AFFECTED GATES
Occupancy approval
Not startedApplicable occupancy authority or confirmation recorded
AFFECTED GATES
Commencement confirmation
Not startedCommencement-date confirmation reviewed and executed if required
AFFECTED GATES
05 · DEFICIENCY & HOLDBACK LEDGER
Do not confuse keys, acceptance, closeout and payment
Record the item before it disappears into email.
Add the source, location, accountable party, dates, cost exposure, evidence and every gate it blocks.
One dated sequence from delivery to opening
| Date | Record | Control | State | Owner | Gates |
|---|---|---|---|---|---|
| 2026-09-01 | milestone | Complete executed lease and schedules assembled | not-started | — | Premises possession · Rent commencement |
| 2026-09-07 | milestone | Landlord delivery condition inspected | not-started | — | Premises possession · Fixturing access |
| 2026-09-11 | gate | Premises possession | planned | — | Premises possession |
| 2026-09-12 | gate | Fixturing access | planned | — | Fixturing access |
| 2026-09-13 | milestone | Keys, cards and access controls handed over | not-started | — | Premises possession · Fixturing access |
| 2026-09-19 | milestone | Insurance evidence accepted by designated reviewer | not-started | — | Premises possession · Occupancy readiness |
| 2026-09-25 | milestone | Applicable permit and inspection closeout recorded | not-started | — | Occupancy readiness · Business opening |
| 2026-10-01 | milestone | Applicable occupancy authority or confirmation recorded | not-started | — | Occupancy readiness · Business opening |
| 2026-10-07 | milestone | Commencement-date confirmation reviewed and executed if required | not-started | — | Rent commencement |
| 2026-10-11 | gate | Occupancy readiness | planned | — | Occupancy readiness |
| 2026-10-16 | gate | Rent commencement | planned | — | Rent commencement |
| 2026-10-21 | gate | Business opening | planned | — | Business opening |
07 · DOWNSTREAM RECONCILIATION
A handover event is not finished until the controlled records agree
These are routing prompts generated from entered records—not approval to update an authoritative system.
Lease Abstract
Reconcile confirmed possession, commencement, expiry, area and source locations without overwriting the executed baseline.
executed-lease · commencement-confirmationCritical Dates & Notices
Carry only reviewed commencement-linked expiry, option and review dates into the calendar control file.
executed-lease · landlord-delivery · access-controls · insurance-evidence · permit-closeout · occupancy-authority · commencement-confirmationLease Obligations
Convert recurring insurance, maintenance, reporting, permit and operating duties into administered obligations.
insurance-evidenceLease Portfolio
Update the location record with reviewed actual dates, current area and operating status.
executed-lease · landlord-delivery · access-controls · insurance-evidence · permit-closeout · occupancy-authority · commencement-confirmationRent Schedule & Invoice Audit
Use the reviewed rent commencement and confirmed charge inputs to establish the expected invoice period.
executed-lease · commencement-confirmationLease Accounting
Send the event evidence to the accountant; physical possession, rent start and IFRS commencement are not interchangeable labels.
landlord-delivery · commencement-confirmationTenant Improvement Budget
Reconcile deficiencies, closeout evidence, remaining commitments, allowance eligibility and holdback separately from acceptance.
landlord-delivery08 · REVIEW QUEUE
16 automated checksExceptions before operational reliance
Controlling lease source is incomplete
Record the executed document and exact source location for the planned dates.
Baseline dates are not verified
A planned handover or rent date should not be treated as a controlling term until its source is verified.
Milestone source is incomplete
Complete executed lease and schedules assembled needs the source document and exact reference that creates or supports the requirement.
executed-leaseMilestone source is incomplete
Landlord delivery condition inspected needs the source document and exact reference that creates or supports the requirement.
landlord-deliveryMilestone source is incomplete
Keys, cards and access controls handed over needs the source document and exact reference that creates or supports the requirement.
access-controlsMilestone source is incomplete
Insurance evidence accepted by designated reviewer needs the source document and exact reference that creates or supports the requirement.
insurance-evidenceMilestone source is incomplete
Applicable permit and inspection closeout recorded needs the source document and exact reference that creates or supports the requirement.
permit-closeoutMilestone source is incomplete
Applicable occupancy authority or confirmation recorded needs the source document and exact reference that creates or supports the requirement.
occupancy-authorityMilestone source is incomplete
Commencement-date confirmation reviewed and executed if required needs the source document and exact reference that creates or supports the requirement.
commencement-confirmationRequired milestone has no accountable owner
Complete executed lease and schedules assembled cannot be actively controlled until an owner is recorded.
executed-leaseRequired milestone has no accountable owner
Landlord delivery condition inspected cannot be actively controlled until an owner is recorded.
landlord-deliveryRequired milestone has no accountable owner
Keys, cards and access controls handed over cannot be actively controlled until an owner is recorded.
access-controlsRequired milestone has no accountable owner
Insurance evidence accepted by designated reviewer cannot be actively controlled until an owner is recorded.
insurance-evidenceRequired milestone has no accountable owner
Applicable permit and inspection closeout recorded cannot be actively controlled until an owner is recorded.
permit-closeoutRequired milestone has no accountable owner
Applicable occupancy authority or confirmation recorded cannot be actively controlled until an owner is recorded.
occupancy-authorityRequired milestone has no accountable owner
Commencement-date confirmation reviewed and executed if required cannot be actively controlled until an owner is recorded.
commencement-confirmationBring the field register into a reviewable structure
Use pipe-separated gate IDs such as occupancy|business-opening. Importing organizes entered data; it does not validate the underlying evidence.
Milestone register
Deficiency ledger
DECISION BOUNDARY
Readiness control is not occupancy approval or lease interpretation.
This workspace organizes only the milestones, dates, deficiencies, sources, evidence and commercial inputs entered by the user. It does not determine possession, substantial completion, code compliance, lawful occupancy, acceptance, waiver, lease commencement, rent commencement, measurement entitlement, tax treatment or accounting commencement. Those conclusions depend on the executed documents, governing law, authority having jurisdiction and qualified professional review. A workflow status, permit reference, key handover or calendar date is not a legal conclusion.
FROM SIGNED LEASE TO OPERATING RECORD
Carry the evidence—never just the date.
Reconcile the executed baseline, buildout closeout, actual events and commencement confirmation across every record that will drive payment, reporting, options and ongoing operations.