MULTI-LOCATION LEASE ADMINISTRATION · CANADAOne lease is a file.
One lease is a file.
A portfolio is a decision system.
Control current annual occupancy exposure, expiry concentration, weighted average lease expiry, source coverage and location strategy—then move any lease into the Critical Dates register without re-keying the evidence.
DEVICE-LOCAL · CAD · NO DOCUMENT UPLOAD · NO MARKET DATA ASSUMPTIONS
Annual costs are user-entered current amounts held flat over the entered remaining term. The result is a planning screen—not an IFRS 16 lease liability, contractual commitment, market-rent forecast or valuation.
01 · PORTFOLIO CONTROL FILE
Set the record date before reading the exposure.
Illustrative portfolio loaded. Export a portable copy before clearing browser data.
See the years that carry the decision load.
Expired / holdover0$0
20260$0
20271$864,000
20280$0
20291$505,500
20300$0
20310$0
Later1$699,000
Measure what the portfolio can actually support.
Controlling source verified0%
Strategy entered67%
Responsible owner assigned100%
Coverage reports presence and verification state. It does not prove that an abstract or strategy is legally or commercially complete.
04 · CONCENTRATION
Know where area and annual cost are clustered.
SegmentLocationsAreaArea shareAnnual costCost share
Alberta254,500 SF87.5%$1,369,50066.2%
Ontario17,800 SF12.5%$699,00033.8%
05 · REVIEW QUEUE
4 deterministic issuesWork the exceptions before the portfolio meeting.
Illustrative Calgary industrial lease
The source record has not been marked verified against the complete document set.
Illustrative Calgary industrial lease
The lease expires within 24 months and still has no entered portfolio strategy.
Illustrative Edmonton office lease
The source record has not been marked verified against the complete document set.
Illustrative Toronto retail lease
The source record has not been marked verified against the complete document set.
06 · LEASE REGISTER
One source-aware record per location.
active · industrial · Alberta
Illustrative Calgary industrial lease
Illustrative industrial premises — replace · Calgary
- AREA
- 42,000 SF
- ANNUAL COST
- $864,000
- EXPIRY
- 2027-09-30
- STRATEGY
- undecided
SOURCE REVIEW13–24future
Edit lease record +
active · office · Alberta
Illustrative Edmonton office lease
Illustrative office premises — replace · Edmonton
- AREA
- 12,500 SF
- ANNUAL COST
- $505,500
- EXPIRY
- 2029-12-31
- STRATEGY
- renew
SOURCE REVIEW37–60not applicable
Edit lease record +
committed · retail · Ontario
Illustrative Toronto retail lease
Illustrative retail premises — replace · Toronto
- AREA
- 7,800 SF
- ANNUAL COST
- $699,000
- EXPIRY
- 2032-01-31
- STRATEGY
- acquire
SOURCE REVIEW60–plusfuture
Edit lease record +
07 · CONTROLLED OUTPUT
Carry the portfolio into governance.
Export the lease register and planning metrics for working review. Preserve source documents and accounting records in the organization’s approved systems.
MODEL BOUNDARY
Portfolio visibility is not document interpretation.
- No escalation forecastCurrent annual costs are held flat; future rent steps are not inferred.
- No accounting measurementDiscounting, option assessment and IFRS 16 measurement remain outside the model.
- No legal deadline calculationRenewal dates are entered records and still require complete document review.
- No market or valuation opinionThe workspace does not invent market rent, value, availability or property facts.