REQUIREMENT OUTREACH & RESPONSE CONTROL · CANADAOne requirement.
One requirement.
Every response reconciled.
Build the tenant request, control recipients, preserve each landlord response version, normalize supported commercial terms and expose every exception before proposal analysis.
THE SOURCE / MODEL RULE
A normalized term is useful only when the original response remains traceable.
The workspace preserves response versions, authority, availability, qualifications and exact source references. Missing answers remain visible instead of becoming assumed deal terms.
DEVICE-LOCAL TENANT OUTREACH & RESPONSE FILE · CANADA
Issue one requirement. Reconcile every response.
Device-local draft
Control what goes to market—and what stays internal.
Import the device-local requirement or define the complete use, schedule, decision owner and response protocol before circulation.
Imported planning facts remain unverified and never establish availability, authority or premises suitability.
Separate response quality, critical fit and economics.
Complete responses rise first. A lower-cost critical exception remains below a supported option.
Control the exact premises and authorized response path.
This register records outreach; it does not send an invitation, prove delivery or grant authority to market.
Preserve the package before normalizing the terms.
Every revised response remains a separate record with its own source, validity, qualifications and decision state.
CLASSIFICATIONnot issued
CRITICAL0 / 12 / 0pass / unresolved / fail
MANDATORY TERMS6missing from structured comparison
MODELLED NPVNot comparable
Normalize the response without overwriting its source.
A zero can be a supplied answer. Use the term state and exact reference to distinguish zero, not applicable and not supplied.
RENT & CONCESSION TIMING
Say exactly when the dollars change.
“Annual” is not assumed. Enter the first lease month and the repeat interval, or build an exact month-by-month schedule. Read the plain-language timing guide →
QUICK TIMINGFirst change in lease month 13, then every 12 months.
CUSTOM COSTS & INCLUDED VALUE
Price what the headline rent leaves out.
Costs add cash outflow. Included value is an entered replacement-value credit for comparing proposals—it is not cash paid by the landlord. Keep TI allowance, landlord work, free rent and tenant project capital in their dedicated fields.
No custom items. Add paid or included parking, utilities, storage, furniture, signage, equipment, security or another proposal-specific item.
Premises area and measurement basis0 SF
Commencement date2026-09-18
Lease term60 months
Starting base rent0.00/SF/year
Base-rent escalation0.00% · month 13, then every 12
Additional rent / TMI0.00/SF/year
Additional-rent growth0.00% · month 13, then every 12
Parking and other recurring charges$0/month
Free rent0 months from month 1 · base
Tenant-improvement allowance0.00/SF
Landlord work$0
Other incentives$0
Tenant capital assumption$0
Comparison discount rate8.00%
STRUCTURED HANDOFF
Move only supported terms into lease analysis.
Mandatory fields, response authority and critical exceptions are checked before the device-local handoff is created.
Ask one answerable question at a time.
Control importance, evidence expectation, recipient disclosure and internal decision ownership across eight disciplines.
01Premises & measurementExact premises identitycritical
02Response controlAuthority and availabilitycritical
03Premises & measurementArea and measurementcritical
04Legal & risk allocationProposed use pathwaycritical
05Operations & building systemsPhysical operating fitcritical
06Operations & building systemsBuilding systems and utilitiescritical
07Delivery & timingDelivery and possessioncritical
08Commercial economicsTerm and flexibilityhigh
09Commercial economicsBase-rent schedulecritical
10Commercial economicsAdditional rent and recoveriescritical
11Commercial economicsOther recurring costshigh
12Commercial economicsInducements and landlord contributionhigh
13Construction & handoverExisting condition and deficiencieshigh
14Construction & handoverLandlord work and handoverhigh
15Legal & risk allocationLease form and legal exceptionshigh
16Legal & risk allocationTitle, access and site rightscritical
17Legal & risk allocationInsurance and securitystandard
18Sustainability & resilienceEnvironment and resiliencehigh
19Response controlResponse validity and conditionscritical
20Response controlSource and version controlcritical
Score only what the response can support.
Unknown answers are neutral and reduce coverage. Critical failures cannot be averaged away.
Premises & measurementExact premises identity
Identify the building, suite or bay, civic address, floor or site area and every included appurtenant area.
Response controlAuthority and availability
Identify the party authorized to respond and confirm the current availability state of the exact premises.
Premises & measurementArea and measurement
State rentable and usable area, measurement standard, measurement date and any right to remeasure.
Legal & risk allocationProposed use pathway
Respond to the complete proposed use and identify known planning, permit, code, occupancy or landlord-approval conditions.
Operations & building systemsPhysical operating fit
Confirm loading, access, clear height, parking, yard, hours, security and material operational constraints.
Operations & building systemsBuilding systems and utilities
State electrical, gas, HVAC, water, drainage, fire protection, telecom and other material capacities or limitations.
Delivery & timingDelivery and possession
State the earliest supportable possession, fixturing, commencement and delivery assumptions for the premises.
Commercial economicsTerm and flexibility
State the offered initial term, renewal or expansion rights, contraction rights and material flexibility qualifications.
Commercial economicsBase-rent schedule
State the complete base-rent schedule, timing, area basis and any index, step, floor or cap mechanics.
Commercial economicsAdditional rent and recoveries
State the current estimate, included categories, exclusions, gross-up, management fee, capital treatment and reconciliation assumptions.
Commercial economicsOther recurring costs
State parking, storage, utilities, after-hours, signage, service, tax and other recurring tenant charges not included above.
Commercial economicsInducements and landlord contribution
State free rent, tenant-improvement allowance, landlord work and every other offered inducement, condition and payment timing.
Construction & handoverExisting condition and deficiencies
Describe the delivery condition, known deficiencies, retained systems, hazardous-material information and removal or restoration assumptions.
Construction & handoverLandlord work and handover
Define landlord work, standards, approvals, schedule, cost responsibility, completion evidence and delay treatment.
Legal & risk allocationLease form and legal exceptions
Identify the proposed lease form, non-standard risk allocation, security requirements, transfer restrictions and requested exceptions.
Legal & risk allocationTitle, access and site rights
Identify known title, access, easement, shared-facility, signage, parking or site-control matters material to the proposed operation.
Legal & risk allocationInsurance and security
State required insurance, deposit, guarantee, letter-of-credit and other security assumptions.
Sustainability & resilienceEnvironment and resilience
Identify available environmental, energy, climate-resilience, emergency-access and business-continuity information or material limitations.
Response controlResponse validity and conditions
State the response expiry, landlord approvals, conditions, assumptions, exclusions and clarification contact.
Response controlSource and version control
Identify the response version, date, author, source document, schedules and every attachment relied upon.
See what still prevents a defensible comparison.
These deterministic signals describe the entered file. They are not findings.
The RFP project identity is incomplete
Record the tenant organization and controlled project name before circulation.
The complete proposed use is missing
Describe operations, equipment, storage, hours, visitors, servicing, work and opening requirements before asking respondents to assess fit.
Exact premises identity remains unresolved
Identify the building, suite or bay, civic address, floor or site area and every included appurtenant area.
Authority and availability remains unresolved
Identify the party authorized to respond and confirm the current availability state of the exact premises.
Area and measurement remains unresolved
State rentable and usable area, measurement standard, measurement date and any right to remeasure.
Proposed use pathway remains unresolved
Respond to the complete proposed use and identify known planning, permit, code, occupancy or landlord-approval conditions.
Physical operating fit remains unresolved
Confirm loading, access, clear height, parking, yard, hours, security and material operational constraints.
Building systems and utilities remains unresolved
State electrical, gas, HVAC, water, drainage, fire protection, telecom and other material capacities or limitations.
Delivery and possession remains unresolved
State the earliest supportable possession, fixturing, commencement and delivery assumptions for the premises.
Base-rent schedule remains unresolved
State the complete base-rent schedule, timing, area basis and any index, step, floor or cap mechanics.
Additional rent and recoveries remains unresolved
State the current estimate, included categories, exclusions, gross-up, management fee, capital treatment and reconciliation assumptions.
Title, access and site rights remains unresolved
Identify known title, access, easement, shared-facility, signage, parking or site-control matters material to the proposed operation.
Response validity and conditions remains unresolved
State the response expiry, landlord approvals, conditions, assumptions, exclusions and clarification contact.
Source and version control remains unresolved
Identify the response version, date, author, source document, schedules and every attachment relied upon.
Premises area and measurement basis is not supplied for comparison
Enter the supported structured term and exact source reference before promotion to lease analysis.
Commencement date is not supplied for comparison
Enter the supported structured term and exact source reference before promotion to lease analysis.
Lease term is not supplied for comparison
Enter the supported structured term and exact source reference before promotion to lease analysis.
Starting base rent is not supplied for comparison
Enter the supported structured term and exact source reference before promotion to lease analysis.
Base-rent escalation is not supplied for comparison
Enter the supported structured term and exact source reference before promotion to lease analysis.
Additional rent / TMI is not supplied for comparison
Enter the supported structured term and exact source reference before promotion to lease analysis.
FROM REQUIREMENT TO PROPOSAL ECONOMICS
Define. Invite. Reconcile. Model.
Carry the device-local requirement and shortlisted candidates into controlled outreach, then promote only supported commercial terms into lease analysis and due diligence.