POST-SIGNATURE LEASE ADMINISTRATION · CANADARebuild the statement.
Rebuild the statement.
Trace every dollar.
Test proportionate share, gross-up, caps, administration fees, direct charges and capital amortization—then export the line-by-line evidence queue for lease, invoice and adviser review.
EDITABLE ILLUSTRATIVE WORKPAPER
Rebuild the annual statement.
The starting values demonstrate the workflow only. They are not market data, a landlord statement or a view on what your lease permits.
RECOVERY SCHEDULE
Classify every statement line.
ANNUAL TRUE-UP READOUT
Modelled balance due.
BALANCE DUE$18,586Reconciled share less entered estimates paid
CALCULATION EVIDENCE
Follow each line into the tenant share.
“Adjusted property amount” shows gross-up or annualized capital before the area share. Direct charges bypass the allocation denominator.
CategoryStatementAdjusted propertyTenant shareAdminEvidence note
Property taxesAllocate by area$420,000$420,000$42,000$0Allocated using the entered area share.
Snow, landscaping and exteriorAllocate by area$128,000$128,000$12,800$640Allocated using the entered area share.
Janitorial and variable HVACAllocate by area$210,000$243,293$24,329$1,216Grossed from 82% to 95% occupancy, then allocated by area share.
Property insuranceAllocate by area$84,000$84,000$8,400$0Allocated using the entered area share.
Metered tenant utilitiesDirect tenant charge$24,000$24,000$24,000$0Treated as a direct tenant charge; no area allocation applied.
Roof membrane projectAmortized capital$180,000$12,000$1,200$0Annualized over 15 years, then allocated by area share.
ANNUAL RECOVERY AUDIT
Resolve the evidence queue.
These are arithmetic and documentation prompts—not findings about what the lease permits.
No model-generated review prompts.
Continue with source-document review, invoice sampling, tax support, allocation-pool verification and professional advice.
MODEL BOUNDARY
Arithmetic does not decide recoverability.
- Every amount and recovery treatment is user-entered and must be checked against the executed lease and statement support.
- The model applies arithmetic allocation rules only; it does not determine whether a cost is legally recoverable or reasonable.
- GST/HST and input-tax-credit treatment are excluded unless already included in an entered amount.
- Gross-up, caps, administration fees and capital amortization are applied only when the user selects or enters them.
- The next-year budget is a simple growth scenario, not a landlord budget, forecast or market estimate.
UNDERSTAND THE REVIEW METHOD
Read the reconciliation guide →Build the annual recovery file.
Use the Canadian guide to organize the lease clauses, statement support, allocation evidence, invoice sampling and questions behind the calculation.