Trace the lease, amendments, alteration approvals, notices and condition records.
WHAT MUST GO · WHAT MUST BE REPAIRED · WHAT IT MAY COST
What will it cost to hand the space back?
Turn the lease-end promise into a practical removal, repair and handover plan. Price every item, preserve the exact lease source, track landlord choices and see the real cash range—including exact cost-index timing, delay, downtime, offsets and an optional settlement offer.
Separate required work from open landlord elections, disputed items and exclusions.
Time each cost by month, then add project costs, delay, downtime, caps and verified offsets.
Track photos, reports, permits, sign-offs, invoices, keys and the final written release.
PRIVATE WORKSHEET · SAVED ON THIS DEVICE
Build the cost of handing the space back.
List each thing that may need to be removed, repaired, tested or signed off. Then add the lease source, cost range, timing and who owns the next step.
Three ideas make this worksheet easier.
Lease requirement: what the current lease, amendments and alteration approvals actually say must be removed, repaired or returned.
Landlord election: a choice the landlord may need to make—such as which improvements stay. Track the notice and deadline before pricing the scope as final.
Cost range: your low, expected and high cost for the same item. The example amounts are placeholders, not local contractor pricing.
after the entered and verified offsets
$355,730 between low and high
based on 30,000 rentable SF
1 landlord election(s) still open
01 · THE HANDOVER
Which space is being returned, and when?
COST-INDEX TIMING
Say when today’s entered costs change.
“Annual” is not assumed. Each scope row uses its own work month against this schedule. Read the plain-language guide →
First change in month 13, then every 12 months.
02 · COSTS AROUND THE WORK
Add project overhead, uncertainty, timing costs and real offsets.
The main scope is entered item by item in the next section.
Project costs
Money coming back
If the schedule slips
Optional cash-settlement comparison
Use this only to compare an entered offer with your entered work plan. A payment is not a release.
03 · ITEMIZED MAKE-GOOD SCOPE
Price each removal, repair and closeout item.
Open a row to see the full cost, lease-source, landlord-election and evidence controls.
01 · Equipment and rackingRemove racking, anchors and guardsreview$95,000
Quantity and price range
Low $71,250Expected $95,000High $133,000
Does the landlord need to choose?
Some leases let the landlord decide which alterations must be removed. Record the notice instead of assuming the answer.
What proves the obligation and the work?
Still to resolve
- Lease obligation is still under review
- Lease source is not verified
- Existing-condition evidence is missing
- Scope evidence is missing
02 · Floor, roof and structureRepair slab, anchor holes and damaged coatingsreview$62,000
Quantity and price range
Low $46,500Expected $62,000High $86,800
Does the landlord need to choose?
Some leases let the landlord decide which alterations must be removed. Record the notice instead of assuming the answer.
What proves the obligation and the work?
Still to resolve
- Lease obligation is still under review
- Lease source is not verified
- Existing-condition evidence is missing
- Scope evidence is missing
03 · Mechanical and electricalRemove tenant equipment and utility connectionsreview$78,000
Quantity and price range
Low $58,500Expected $78,000High $109,200
Does the landlord need to choose?
Some leases let the landlord decide which alterations must be removed. Record the notice instead of assuming the answer.
What proves the obligation and the work?
Still to resolve
- Lease obligation is still under review
- Lease source is not verified
- Existing-condition evidence is missing
- Scope evidence is missing
04 · Leasehold improvementsRemove elected office improvements and make goodblocked$55,000
Quantity and price range
Low $41,250Expected $55,000High $77,000
Does the landlord need to choose?
Some leases let the landlord decide which alterations must be removed. Record the notice instead of assuming the answer.
What proves the obligation and the work?
Still to resolve
- Lease obligation is still under review
- Lease source is not verified
- Landlord restoration election is still open
- Existing-condition evidence is missing
- Scope evidence is missing
05 · Signage and brandingRemove signage and repair mounting pointsreview$12,000
Quantity and price range
Low $9,000Expected $12,000High $16,800
Does the landlord need to choose?
Some leases let the landlord decide which alterations must be removed. Record the notice instead of assuming the answer.
What proves the obligation and the work?
Still to resolve
- Lease obligation is still under review
- Lease source is not verified
- Existing-condition evidence is missing
- Scope evidence is missing
06 · EnvironmentalEnvironmental closeout, testing and disposal allowancereview$35,000
Quantity and price range
Low $26,250Expected $35,000High $49,000
Does the landlord need to choose?
Some leases let the landlord decide which alterations must be removed. Record the notice instead of assuming the answer.
What proves the obligation and the work?
Still to resolve
- Lease obligation is still under review
- Lease source is not verified
- Existing-condition evidence is missing
- Scope evidence is missing
07 · Cleaning and wasteFinal cleaning, waste removal and turnoverreview$28,000
Quantity and price range
Low $21,000Expected $28,000High $39,200
Does the landlord need to choose?
Some leases let the landlord decide which alterations must be removed. Record the notice instead of assuming the answer.
What proves the obligation and the work?
Still to resolve
- Lease obligation is still under review
- Lease source is not verified
- Existing-condition evidence is missing
- Scope evidence is missing
08 · Permits and consultantsPermits, consultant closeout and inspectionsreview$18,000
Quantity and price range
Low $13,500Expected $18,000High $25,200
Does the landlord need to choose?
Some leases let the landlord decide which alterations must be removed. Record the notice instead of assuming the answer.
What proves the obligation and the work?
Still to resolve
- Lease obligation is still under review
- Lease source is not verified
- Existing-condition evidence is missing
- Scope evidence is missing
04 · REVIEW REGISTER
See the entire scope without opening every row.
| Scope | Responsibility | Expected | Source | Evidence | Status |
|---|---|---|---|---|---|
| Remove racking, anchors and guardsEquipment and racking | under review | $95,000 | Needs review | 20% | review |
| Repair slab, anchor holes and damaged coatingsFloor, roof and structure | under review | $62,000 | Needs review | 20% | review |
| Remove tenant equipment and utility connectionsMechanical and electrical | under review | $78,000 | Needs review | 20% | review |
| Remove elected office improvements and make goodLeasehold improvements | under review | $55,000 | Needs review | 20% | blocked |
| Remove signage and repair mounting pointsSignage and branding | under review | $12,000 | Needs review | 20% | review |
| Environmental closeout, testing and disposal allowanceEnvironmental | under review | $35,000 | Needs review | 20% | review |
| Final cleaning, waste removal and turnoverCleaning and waste | under review | $28,000 | Needs review | 20% | review |
| Permits, consultant closeout and inspectionsPermits and consultants | under review | $18,000 | Needs review | 20% | review |
CONNECT THE PHYSICAL HANDOVER
Open Expiry & Holdover →Put priced make-good scope beside the actual possession timeline.
Control the entered post-expiry costs, keys, condition evidence, restoration closeout and landlord acceptance without assuming that the lease has ended.
Carry the restoration scope into your lease-exit plan
- Research industrial space on IndustrialLeasing.ca
Warehouse, flex and distribution space research for Canadian industrial requirements.
- Commercial advisory at Commercially.ca
The advisory practice behind this tool, covering occupier and owner lease strategy.
- Work with a Calgary commercial advisor
When a local Calgary advisor is the logical next step on a live requirement.